Have you ever been in a situation where you aren’t able to hit upon your important documents, but your mum comes to the rescue and finds it for you? Yeah, we know how crazy it is to see mums getting hold of stuff, say in minutes, which you were busy searching for for days!
Well, all that aside, the moment you feel you’ve lost all your essential paperwork is when you realise the magnitude of storing them in the right place.
But, if you’re someone who always ends up misplacing your documents, then we must tell that you’ve stumbled across the right place. Below, we’ve mentioned some guidelines, which we think will help you protect your paperwork and save you from all the hassle!
So, first things first!
Gather all the documents that you think are important, such as
- Annual tax returns
- Birth certificate
- National Insurance Number document
- Marriage/Divorce certificate
- Graduation degree, school marksheets
- House papers
- Loan documents
Once you’ve got all the paperwork in one place, scan all of them and make multiple copies of the same. After you are done with the scanning, either store them online in your Dropbox or attach it in your mail.
Now, in order to keep your hard papers safe, read along the guidelines given below:
- Cover it
Just like you protect yourself from getting wet in rain, protect your documents too. Put them in a plastic sleeve to protect from possible wear and tear, and water damage as well. If you want to protect your documents more securely, then the best way is to laminate them. The lamination trick will also save your papers from unintended folds.
- Put in one place
An old saying goes like, ‘Don’t put all your eggs in one basket’. But, in this particular case, we’d recommend you do it. After you are done covering and laminating all the documents, gather and put them in a quality tote box. This will save you from the trouble of looking for a specific one everywhere and instead you can simply give that basket an once-over.
- Label it
Just like your grandma used to put labels on those pickle jars, use the same trick on that box and make your search for all the documents much easier. So, when you decide to segregate your documents, all the boxes will be sorted properly, for example: marriage, tax returns and house papers.
- Track of temperature
It might happen that, you don’t have enough space in your house and have to move all documents to the basement. For this, we’d recommend that you do check it for dampness because no matter how many precautions you may take, moisture finds its way and creeps inside.
- Get a safe
If you are more concerned about the safety of your documents, then better get a safe. You will have a peace of mind knowing that nobody can steal your securely kept documents while you are away from home. Make sure that the safe you buy is fireproof, in case one breaks out and you need your documents to be secure.
- Apply for duplicates
After using a document for some purpose, you may have for gotten to put it back and now it has been misplaced. Well, this happens with all of us. Now that the time has gone, you must replace it by contacting the specific office and ask them to provide you with a duplicate one. You might have to submit some more documents and some fees to incur it.
- Discard what you can
As you get to the task of sorting every document, you may find some clutter in it. Well, gather it and think whether you will need it in future or not. If it’s a yeskeep it, if it’s a no,then put it through that shredder. Remember, even if you discard information do it in a proper way, so it doesn’t fall in wrong hands.
- Keep in bank
Since you trust them with your money, why not with your papers too? Contact your bank and enquire about their safe deposit box facility. Chances are that since you are already their customer,they might even provide you with a discount on this service. Do read all the terms and conditions before depositing your important documents with them.
Reading the above guidelines may surely have scared you off, if not much at least a little bit, as this whole process is very time consuming.But, you have to do what you have to do. So, get up early this weekend and have a different kind offun sorting through all your documents. Good luck!